Courseware Admin Features

This article is for anyone at a school who want to know more about Courseware Admin features. Courseware offers student and instructor accounts, plus administrator accounts. Admins can create custom roles, assign permissions, and manage courses. 

Default Admin Role

Note: The default Admin Role cannot be edited, duplicated, or deleted.

The Courseware Admin can view, create, edit, and duplicate all other roles. The Admin role has access to all instructor features, and can set up types of roles with restricted permissions. Admins can set new permissions for the default Instructor role, but the default Instructor role cannot be deleted.

The Admin sidebar “Roles and Permissions” tab on the left navigation panel allows role access. To request Admin role access for your institution, contact your Visible Body Rep or Customer Engagement Specialist.

Manage roles

Admins have access to the Roles and Permissions page, where they can:

1. Create and name new roles
2. Add users to a role
3. Edit an existing role
4. Duplicate a role
5. Delete a role (except Admin and default Instructor roles).
   Note: If a user is removed from a role, or a role is deleted, that user who had that role will be added back to the default Instructor role.

Edit permissions

This feature allows Admins to edit: 

1. Role name
2. The option for role name and email address to appear in the course banner
3. The option to allow access to all courses in your institution
4. Categories of permissions for the role within the permissions area, including:
   • Assignments 
   • Course Options
   • Gradebook 
   • Announcements 
   • Class Roster 
   • Course Resources 
5. Users in this role

Manage People

This feature allows the Admin to:

1. Search users
2. Confirm email addresses used for login
3. View the number of courses a user is assigned
4. Confirm primary roles
5. View a user’s last login

Manage Courses

With the Manage Courses page, you can view details of all courses at your institution in one place.

Selecting the Manage People icon allows Admin to:

1. Add users to a course
2. Adjust or assign roles to the users in a course
3. Change ownership of the course
   Note: This feature prevents courses from being permanently deleted from the institution, because ownership must be transferred to another user before the course owner removes themselves from the course.

Clicking the Course Options icon  allows Admin to:

1. Edit course information
2. Download a course copy to the Admin account
3. Send a copy of the course to another user
4. Archive a course
5. Leave a course 

These options allow for someone other than the instructor who owns the course to complete course customizations.

Need more info? Contact our support team by submitting a ticket.